It’s not uncommon for us to find disparity between what client project managers tell us they think they need, and what they actually need.
EOS workplace consultancy helps organisations understand their real rather than assumed office space needs. Sometimes this gap between perceived and real need comes about because of workplace myths. All workplaces have them – something that starts out as a little gripe or bit of angst quickly turns into ‘fact’ amongst the people using the space.
Some of the most common myths we hear are ‘you can never get a meeting room’ or the ‘meeting room technology never works’. But here’s the tricky bit – how do you know what’s a myth and what is true?
The answer is to question everything you think you know about your workspace and the people using it, before you undertake an interior design and fit-out project and certainly before you instigate an office move.
By taking the time to unpick the ‘myths’ and moans, you can discover something much more telling and learn more about your team’s likes, dislikes and working behaviours.
So after further investigation ‘you can never get a meeting room’ might actually reveal the lack of a centralised room booking system means that people aren’t cancelling rooms when their needs change, leaving others unable to access the resources. Or certain meeting rooms are more popular than others and so not being able to use the room they like turns into ‘you can never get a room’. The idea that ‘meeting room technology never works’ can be borne out of the fact that people simply don’t know how to use it.
By unearthing the truths that spawned these myths we’re able to help clients reprioritise their budgets and quite often, discover that they can do much more with what they’ve got than they think. So, a client that thought more meeting rooms were a priority, might actually find that a room booking system and a more pleasant design aesthetic solves the problem.
These myths show is that if you say or hear something enough people start to think it’s true. Business leaders and project managers must be careful not to act on conjecture alone and instead should really interrogate their needs before arriving at a workplace solution. These are all small examples but if you apply this process on a larger scale, it’s easy to see how a lack of facts could set you on the wrong expensive path.
You may feel you’re full to the rafters and that an office move is necessary, until workspace analysis reveals that some under-used spaces could be put to work, your desk ratios could be lowered and that moving storage offsite would unlock premium space.
The take-away message is that information is king. Your office interior design partner will be able to lead you through this process, bringing your business objectives, working behaviours and spatial footprint together to create an interior design that delivers. That might be to include room for growth, to support agile working or simply to create a workspace that your business can be proud of. Whatever the motivation, your office interior design must match your actual not your perceived needs.